How do payer deposits arrive?
Most payers send electronic remittances on their own payment cycles. Some pay weekly, others multiple times a week. Copays and patient balances arrive daily through card processing.
Look at your bank statements: if large deposits cluster on certain days, a weekly payment after those days fits. If deposits are spread evenly, daily payments may be fine.
Does the choice change cost?
No; the offer sets the total. The rhythm only changes when money leaves the account. Pick what avoids negative balances.
Ask about payment day options. Some funders let you choose the weekday for weekly debits, which helps align with your largest remittance day.
A quick test helps: list the last eight weeks of deposits by weekday. If two or three weekdays carry most of the money, a weekly debit scheduled the morning after the heaviest day leaves the account well funded. If deposits are scattered, the daily rhythm spreads the payment into smaller pieces that rarely bite. Dental-style cash collections, cosmetic services and retail sales such as optical frames tend to arrive daily, while hospital-based specialties and practices with heavy Medicare volume lean toward fewer, larger remittances. Your own statements are the best guide, and a funder can usually see the same pattern when reviewing them.
What if payer timing shifts?
Payer cycles can change. If a key payer moves its payment day, tell your funder; some can adjust the debit day.
Keeping a buffer above the payment amount on debit days protects against surprises like a delayed remittance file.
| Deposit pattern | Good fit | Reason |
|---|---|---|
| Large payer remittances weekly | Weekly | Debit after deposit |
| Daily copays and card payments | Daily | Matches daily inflow |
| Mixed | Weekly | Fewer debits on light days |
Worked example: a multi-specialty clinic
A multi-specialty clinic averaging $195,000 in monthly deposits receives its biggest remittances midweek and chooses weekly payments debited on Thursdays. Using an illustrative factor rate of 1.21, $48,000 would mean $58,080 repaid over roughly 6 months: 26 weekly payments of about $2,234.
That works out to about $9,680 a month, or 5.0% of the $195,000 this business deposits monthly, and the total cost of the money is $10,080. Aligning the debit with the remittance day keeps the account steady and makes the next review smoother.
For comparison, repaying the same $58,080 over 4 months would lift the monthly outlay to about $14,520, or 7.4% of deposits, and whether the faster payoff is worth that bigger payment depends on how steady your slow months are.
| Average monthly deposits | $195,000 |
|---|---|
| Amount funded | $48,000 |
| Factor rate (illustrative) | 1.21 |
| Total repaid | $58,080 |
| Cost of the funding | $10,080 |
| Term | about 6 months |
| Weekly payment (26 payments) | $2,234 |
| Payments as a share of deposits | 5.0% |
Who weekly payments fit
Usually a fit
- Practices with batch payer remittances
- Clinics with uneven daily deposits
- Owners who want fewer debits
When a practice may want to wait
- Clinics mostly paid by daily card transactions
- Offers available only with daily payments
- Practices without steady deposits
What you’ll typically need
- Recent business bank statements
- Remittance schedule
- Practice details
Frequently asked questions
Is weekly more expensive?
No; the total is set by the offer.
Can I choose the debit day?
Ask; some funders allow it.
What if a remittance is late?
Contact the funder before the debit day.
Does a 500 credit score rule me out for practice working capital?
No. Applicants from 500 can be reviewed for practice working capital; the deposit history does most of the work, and better credit typically improves the terms you are offered.
Want payments that match remittances?
Apply and ask about weekly.
Updated October 6, 2026